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Accident & Incident Policy 2019 


Accident and Incident Policy

Policy Statement

Great care is taken by the staff and volunteers at Play Inclusion Project to prevent any injury to children, young people, volunteers or staff.  It is a legal requirement to have a member of staff with a current First Aid qualification working, at all times.  Play Inclusion Project follows the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences for the reporting of accidents and incidents.  Safeguarding issues and behaviours between children and young people are not regarded as incidents and there are separate procedures for these.

In the event of an accident:

  • Reassure the child and assess the situation regarding first aid and care for other children. Take appropriate action, e.g. telephone for help, request a first aider.

  • Qualified person to administer first aid (if necessary).

  • Appropriate PPE should be worn when administering first aid.  As a distance of 2m cannot be maintained a face mask and visor should be worn in addition to disposable gloves and apron.

  • Assess the injury and decide on further action.  If necessary, contact the child’s parents/carers and inform them of what has happened.

  • If the injury is not serious enough to consult the hospital, complete an accident and/or incident form as soon as possible. This should also be signed by a witness and parent/carer on collection of their child.

If a child’s injury requires immediate medical attention:

  • Dial 999 and explain the situation calmly and clearly giving the exact location and building details.

  • One member of staff (usually 2nd in command) should accompany the child in the ambulance along with paramedics.

  • The Activity Coordinator should contact the child’s parents and request that they go immediately to the hospital and meet their child there. (PARENTS SHOULD NOT COME TO THE SITE AS THIS WASTES VALUABLE TIME).

  • The Activity Coordinator should then complete an accident form ASAP ensuring information, times and injuries are documented signed and witnessed.

Reporting Serious Accidents/injuries

Reporting accidents and ill health at work is a legal requirement. The information enables the Health and Safety Executive (HSE) and local authorities, to identify where and how risks arise, and to investigate serious accidents. They can then help provide advice on how to reduce injury, and ill health in your workplace.

  • If major injury/death or over-three-day injury has occurred then it is a legal requirement to report the accident/incident to RIDDOR (Reporting Injuries, Diseases and Dangerous Occurrences Regulations 1995)

  • Reports to RIDDOR can be made by the Charity Manager or the employee themselves by completing the online form.

  • A copy of the information reported to RIDDOR will be sent to the employers regardless of who has submitted the report.

For most businesses, a reportable accident, dangerous occurrence, or case of disease is a comparatively rare event, but it does occasionally happen and must be reported.

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